Basic Policies on Risk Management
Penta-Ocean Construction Group shall take appropriate, timely, and continuous measures to cope with various risks that may arise in the course of our business operations. We strive to prevent the occurrence of such risks and if such risks do occur, we shall endeavor to minimize losses that may affect our overall management.
Risk Management Structure
Our company has formed the Risk Management Committee under the CSR Committee, chaired by the Representative Director and the President. The Committee takes the initiative in managing various risks, such as compliance risks inherent in the company, information risks, business continuity plan (BCP), and large-scale disaster risks. Also, the Committee determines the department in charge according to the risk category to promote risk management. Furthermore, in April 2010, our group implemented the concept of group risk management to strengthen risk management of the Group companies.
By identifying and classifying risks in advance, we have established Risk Management System that enables us to promptly respond according to the type of risk that actually arises. As a result, we will be able to minimize the damage caused by risks, even in the event of unexpected risks. By reviewing the results of our risk management efforts, we will be aware of and prepared for new risks.
Also, in the event of a major risk situation, the Committee establishes a Risk Response Headquarters, headed by the representative director. If a major incident that threatens the continuity of business activities occurs, a BCP Headquarters will be established. If a major work-related accident occurs, a Crisis Response Headquarters will be established, and if a natural disaster occurs, a Disaster Response Headquarters will be established.
Information Security Management
In recent years, there has been a steady stream of information-related incidents and accidents, including a leak of personal and other confidential information. As such an incident or accident occurs, the company will suffer immeasurable damage as well as shoulder grave social responsibility. Thus, the company is required to control information appropriately. Furthermore, in the current information society, the company is required to make arrangements and responses based on the information systems environment (electronic bidding, electronic delivery, e-commerce, etc.). After establishing the Information Management System in 2004, we have been reviewing and enhancing the system periodically. Also, by leveraging common groupware, we not only take physical measures for information systems equipment, but also strive to improve the information management technology through providing training such as e-learning information education for all employees and executives (twice a year) and job-specific training.
Information Security Training
With the progress of information technology, the importance of information security management in companies continues to increase. We provide information security training to our managers and employees to instill the importance of appropriate and law-abiding information management.
Management of Intellectual Properties
Appropriate management of intellectual property is essential in the development of our business activities.
We promote application for rights in a timely manner in line with business expansion, investigate infringements of rights by others, and respond to such infringements in accordance with relevant laws and regulations. On the other hand, we conduct strict surveys to ensure that we do not infringe on the rights of others in terms of technological development, including industrial property rights. In this context, we established an organizational structure and rules to respect the intellectual property rights of third parties.
*In FY2021, we submitted 50 patent applications, 59 patent registrations, and 53 patent disclosures.
"Ground Improvement Technology," "Construction Materials," "Disaster Prevention Technology," "Environment-Related Technology," and "Offshore Structure-Related Technology."
As of March 31, 2022, we hold 582 patents, 13 utility models, 8 designs, and 73 trademarks, for a total of 676 rights.
Promotion of Business Continuity Plan (BCP)
Major Earthquake Drills
In cases where companies encounter an emergency situation, such as a natural disaster or a major fire, we promote crisis management activities in advance to avoid loss of business assets and to minimize damage. In particular, we have a Business Continuity Plan (BCP) in place, as a countermeasure against epicentral earthquakes under the Tokyo metropolitan area, which to be activated in the event of occurrence.
We conduct a large-scale BCP disaster drill every September and a tsunami evacuation drill in November, and are continuously improving our BCP protocols.
Specific BCP Activities
We believe that it is our social mission as a prime contractor to continue construction work while strengthening and thoroughly implementing measures to prevent the spread of COVID-19, such as avoiding 3Cs (Closed spaces, Crowded places and Close contacts), so that all employees working at our head office and branch offices, as well as all engineers and technicians on site, can work safely and securely.
- Initiatives at site offices
At site offices, we take every possible measure to avoid the spread of infection by disinfecting common areas and keeping track of physical condition of staff and workers.
- Initiatives on work vessels
When working in remote areas far from home ports while residing on board a work vessel, different measures are required.
As a front runner in offshore civil engineering work, we take measures to prevent the spread of COVID-19, particular to the unique environment of the work ship.
- Initiatives in offices
In the offices, we take measures to avoid 3Cs, such as implementing staggered working hours and working from home, arranging offices seating in classroom-style, and conducting online meetings instead of face-to face meetings. In addition, we carry out body temperature check using thermal imaging cameras at the entrance of the headquarters building.
- Work-area vaccination against COVID-19
Vaccination results for the first and second rounds (POC and affiliate companies: approx. 2,300, outside the company: approx. 3,900)
Third round (currently in progress)
(POC and affiliate companies : approx. 1,400, outside the company: approx. 1,300) , as of the end of May 2022